Clinic scheduling software that keeps patients, doctors, and staff perfectly in sync
Streamline your medical appointments, reduce waiting times, and deliver a better patient experience with Koalendar’s simple, secure, and HIPAA-friendly scheduling system.
From private practices to multi-location clinics, healthcare teams rely on Koalendar to manage appointments effortlessly.
Let patients book anytime, from anywhere
No more phone tag or front desk bottlenecks. Patients can book, reschedule, or cancel appointments anytime through a simple online booking system for clinics. Automatic confirmations and real-time availability updates make it easy for everyone.
- 24/7 online booking from any device
- Instant confirmations and easy rescheduling
- Reduces admin time for reception teams
- Syncs with Google, Outlook, or iCloud calendars
Keep schedules organized across the entire practice
From general practitioners to specialists, Koalendar’s clinic appointment management system helps you organize patient visits, telehealth sessions, and resource usage efficiently — all in one clear dashboard.
- Avoid double-bookings for doctors or rooms
- Real-time overview of daily and weekly appointments
- Easily manage recurring visits and treatment plans
- Improve utilization of clinic resources
Streamline patient intake and pre-visit screening
Collect patient details before the visit with custom booking forms and file uploads. Share consent forms or pre-screening questionnaires securely to prepare doctors before each appointment — ensuring better care and smoother check-ins.
- Custom intake forms and file uploads
- Collect insurance or ID documents securely
- Send automated reminders and confirmations
- Enable pre-visit screening forms for faster intake
Reduce no-shows and improve attendance
Automatic email and SMS reminders ensure patients never forget their appointments. If something changes, rescheduling is quick and frustration-free. Fewer missed appointments mean higher efficiency and better care delivery.
- Automated reminders reduce cancellations
- Instant notifications for staff and patients
- Supports multiple invitees for family bookings
- Telehealth and in-person scheduling in one place
Testimonials
Healthcare professionals ❤️ Koalendar
From family doctors to large clinics, see how medical teams use Koalendar to save hours each week and deliver a smoother patient experience.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything clinics need in one secure platform
Built for modern healthcare: appointments, patients, and staff — all in one place.
- Connect with Google Calendar, Zoom, Gmail, Stripe, and hundreds of healthcare systems via Zapier to keep scheduling, payments, and communication in one place.
- Set up dedicated booking links for general consultations, specialist visits, or telehealth sessions. Real-time availability ensures smooth coordination between departments.
- Send branded email and SMS reminders from your clinic’s email domain so patients never miss a visit — and your staff doesn’t need to follow up manually.
- Gather patient information, insurance details, or lab requests securely through HIPAA-compliant forms and file uploads.
- Automatically generate secure video links with Zoom, Google Meet, or Microsoft Teams for remote consultations.
- Your clinic data stays protected with secure connections and privacy options for sensitive appointments like therapy or testing sessions.
- Send thank-you notes, follow-up surveys, or reminders for future visits automatically through your preferred communication channels.
- Coordinate between doctors, nurses, and rooms with real-time calendar syncing to avoid overlaps and improve utilization of clinic resources.
- Accept payments for consultations, telehealth, or procedures directly via Stripe with support for major credit cards and wallets.
- Offer booking pages in multiple languages and manage availability across several branches or clinic locations.
Integrate with the tools your clinic already uses
Create booking pages for each doctor or service
Automate confirmations and reminders
Collect forms and documents before visits
Manage telehealth and in-person appointments
Ensure privacy and compliance
Automate follow-ups and patient communications
Simplify team and room scheduling
Collect payments easily and securely
Multi-language and multi-location support
Integrations
Connect your clinic appointment management system with trusted tools
Sync seamlessly with Google Calendar, Zoom, Gmail, Stripe, and hundreds of apps through Zapier. Keep scheduling, communication, and billing perfectly connected.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Clinic scheduling software helps healthcare providers manage patient appointments online. It automates booking, reminders, and follow-ups, reducing administrative workload while preventing double-bookings and missed visits. Patients can schedule anytime, and staff always stay updated.
Absolutely. Koalendar functions as a complete clinic appointment management system for medical practices, dentists, physiotherapists, and wellness clinics. You can manage consultations, telehealth sessions, and follow-ups all in one secure dashboard.
Yes. You can easily embed Koalendar on your clinic’s website or patient portal so clients can book appointments without leaving your page. It works perfectly on desktop and mobile devices.
Koalendar uses encrypted connections and privacy-focused options to protect patient data. You can add password protection to booking pages, limit data collection to necessary fields, and ensure secure file uploads — supporting your HIPAA and GDPR compliance workflows.
Yes. Koalendar integrates with Zoom, Google Meet, and Microsoft Teams, making telehealth appointment scheduling effortless. Automatic video links are added to confirmations so both doctor and patient are ready at the right time.
Yes. Koalendar offers a free plan forever, ideal for small clinics and solo practitioners. It includes unlimited bookings, calendar syncing, and automated reminders. Upgrade anytime to unlock branding, payments, and advanced automation features.
Clinic scheduling software made simple
Whether you run a private practice or a multi-location medical center, Koalendar’s intuitive clinic appointment software helps you save time, reduce admin work, and focus on patient care.
Start free today!