Sales scheduling software that helps you book more meetings and close deals faster
Turn prospects into customers with effortless scheduling. Koalendar eliminates back-and-forth emails, prevents double bookings, and ensures every sales call happens on time.
From startups to global sales teams, thousands sales representatives trust Koalendar to keep their pipelines moving
Let prospects book sales calls anytime
Stop losing leads to scheduling friction. With Koalendar, prospects can instantly book demos, discovery calls, or follow-ups using a simple link. No more back-and-forth emails—just a faster path from interest to conversation.
- 24/7 self-service booking
- Custom pages for demos, calls, and team calendars
- Instant confirmations reduce no-shows
- Mobile-friendly for on-the-go prospects
Boost show-up rates for sales meetings
Automated confirmations and reminders make sure prospects never forget your call. Time zone detection removes confusion for international buyers, while SMS and email nudges keep your calendar full of attended meetings.
- Automated reminders by email & SMS
- Smart time zone detection for global sales
- Branded confirmations and follow-ups
- Easy rescheduling to reduce cancellations
Gather key info before every sales call
Know your prospect before the call even begins. Custom intake forms let you capture company size, pain points, or budget details upfront. You can even request file uploads, so every meeting starts prepared and focused.
- Custom intake forms capture lead details
- Collect files like RFPs or presentations
- Automated follow-ups to nurture prospects
- Share case studies or resources in advance
Stay organized across your pipeline
Never lose track of a lead again. Koalendar syncs with your calendars, CRM, and email tools to keep your pipeline aligned. From first demo to signed contract, every meeting is logged and every step is coordinated.
- Prevent calendar conflicts with automatic sync
- Integrates with Google, Outlook, iCloud, and CRMs
- Clear agenda management for sales cycles
- One-click video conferencing links
Testimonials
Sales teams ❤️ Koalendar
Want to shorten your sales cycle and book more qualified meetings? See how sales reps and teams use Koalendar to stay ahead of their targets.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything sales teams need in one simple platform
Built for sales: demos, follow-ups, team scheduling, and CRM sync — all in one place.
- Work seamlessly with HubSpot, Salesforce, Zoom, Google Meet, Gmail, Stripe, and hundreds more via Zapier to keep scheduling, payments, and follow-ups in one place.
- Set up links for product demos, discovery calls, or renewals. Real-time availability keeps your sales cycle moving without delays.
- Send branded confirmations, reminders, and follow-ups directly from your email so prospects never miss a call.
- Custom intake forms and file uploads capture qualification details upfront, saving time and improving conversion rates.
- Distribute meetings fairly across your team or let multiple hosts join the same call for smoother handoffs.
- Prevent double bookings with automatic calendar sync. Perfect for international sales, Koalendar adjusts times to each participant’s local time.
- Add your scheduling link to emails, websites, or LinkedIn so prospects can book without friction.
- Measure meeting volume, no-shows, and conversions with built-in analytics and integrations with Google Analytics and Meta Pixel.
- Collect payments directly when scheduling premium sales consultations or onboarding sessions using Stripe.
- Control your schedule with buffer times between calls, daily booking limits, or custom durations.
Integrate with your CRM and sales stack
Create booking pages for every stage of the funnel
Automate confirmations and reminders
Collect lead data before meetings
Round robin or collective booking for sales teams
Sync across calendars and time zones
Embed booking links anywhere
Track performance with analytics
Accept payments for consultations
Flexible availability and buffer times
Integrations
Connect Koalendar with your entire sales stack
Sync seamlessly with Salesforce, HubSpot, Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier—keeping scheduling, communications, and CRM data perfectly aligned.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Sales scheduling software is a tool that helps sales reps and teams book meetings, demos, and follow-ups with prospects. It includes features like online booking pages, calendar sync, automated reminders, CRM integration, and analytics. The result: fewer calendar conflicts, less manual coordination, and a faster sales cycle.
Yes. Koalendar works perfectly as sales appointment scheduling software. Prospects can self-book discovery calls, demos, or renewals. Automated reminders reduce no-shows, and CRM integrations log every meeting for you.
Yes. You can easily embed Koalendar on your website, product pages, or add it to your LinkedIn profile. This way, prospects can book without leaving your page.
Yes. With Koalendar, sales teams can set up round robin booking, collective calls, or individual rep pages. Every page shows real-time availability, preventing double-bookings and keeping your pipeline consistent.
Yes. Through Zapier, Koalendar connects seamlessly with Salesforce, HubSpot, and other CRMs to log meetings, track leads, and streamline your workflow.
Yes. Koalendar offers a free plan with unlimited booking pages, Google Calendar sync, and automated reminders. If you need advanced features like CRM integration, analytics, or payment collection, you can upgrade anytime.
Sales insights to book more meetings and close faster
Discover strategies to increase meeting conversion rates, reduce scheduling gaps, and speed up your sales cycle with Koalendar.
5 Action Plans To Triple Your Sales Team’s Performance
Improve your sales team’s performance and help them navigate industry changes, heavy workload, and customer expectations with these five action steps.
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Sales scheduling software that helps you close deals faster
From SDRs to AEs, start free with Koalendar’s scheduling software for sales. Save hours each week, reduce no-shows, and focus on selling, not scheduling.
Start free today!