Music lesson scheduling software to keep students and tutors in perfect sync
Give the aspiring musicians an easy way to book lessons, avoid double bookings, and reduce no-shows with reminders — all in one intuitive scheduling app.
From solo tutors to music studios, teachers rely on Koalendar to keep lessons organized and stress-free.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves.As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Special Back-to-School Deal — Up to 80% Off!
Apply before October 31st to get up to 80% off for schools, teachers & education professionals.
Stay on tempo with your schedule
No more double-booked lessons or missed time slots. Our music class scheduling tool syncs with your calendar so every practice, rehearsal, and lesson runs smoothly without manual coordination.
- Avoid double bookings with smart calendar sync
- Manage recurring lessons and reschedules
- Works seamlessly with Google, Outlook, and iCloud
- Keep your teaching and studio schedule in one view
Boost attendance with automated reminders
Missed lessons cost you time and money. Koalendar’s automated reminders and confirmations ensure students show up prepared, whether online or in-studio.
- Automated email and SMS reminders
- Smart time zone detection for online lessons
- Easy rescheduling reduces cancellations
- Fewer no-shows means more progress for students
Let students book anytime
Stop juggling endless calls and texts to arrange lessons. Share a booking link and let students or parents schedule instantly, 24/7, on any device.
- 24/7 self-service booking
- Instant confirmations to reduce confusion
- Custom pages for private or group lessons
- Perfect for tutors and music studios alike
Keep lessons productive & personalized
Collect student details, sheet music, or files before class. With automated forms and reminders, every lesson starts focused and productive.
- Custom intake forms capture student needs
- Collect files like sheet music or recordings
- Share practice materials in advance
- Automated follow-ups keep students progressing
Testimonials
Music teachers & students ❤️ Koalendar
Want smoother lessons and fewer no-shows? See how music tutors and studios use our scheduling magic to save time and keep students engaged.
“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”
“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”
“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”
“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”
“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”
Everything music teachers need in one simple platform
Built for tutors, students, and studios — all in one place.
- Connect seamlessly with Zoom, Google Meet, Stripe, and hundreds of apps through Zapier. Keep scheduling, payments, and communication all in one place.
- Offer separate links for piano, guitar, vocal, or group classes. Real-time availability ensures smooth scheduling across all your services.
- Branded confirmations, reminders, and follow-ups help reduce no-shows and keep students on track.
- Students can upload sheet music, practice recordings, or lesson notes before class, making each session more productive.
- Set up weekly, bi-weekly, or seasonal lessons with recurring booking options, so you never miss a beat.
- Collect payments directly through Stripe in multiple currencies. Perfect for private tutors and studios offering paid lessons.
- Password-protect booking pages for private tutoring or auditions to ensure student privacy.
- Offer flexibility with integrated Zoom, Google Meet, or Microsoft Teams links for online students.
- Students and parents can easily book lessons from any device, at any time.
- Track attendance, cancellations, and lesson engagement with built-in reporting tools.
Integrate with the tools musicians use
Create booking pages for each lesson type
Automate reminders & confirmations
Collect music sheets & recordings in advance
Adapt schedules for recurring lessons
Accept online payments for lessons
Privacy for one-on-one lessons
Host in-person or virtual lessons
Mobile-friendly scheduling
Analytics & attendance tracking
Integrations
Sync your music lesson scheduling app with tools you already use
Connect Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier — keeping scheduling, communication, and payments perfectly in tune.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Music lesson scheduling software helps tutors and studios organize lessons, student bookings, and payments. Features include online booking pages, recurring lesson scheduling, calendar synchronization, automated reminders, and file sharing. Students or parents book in a few clicks, saving time and avoiding double-bookings.
Yes. Koalendar supports one-on-one, group, or recurring lesson scheduling. Tutors can set availability, manage reschedules, and send reminders automatically.
Yes. You can embed Koalendar directly on your studio’s website so students and parents can book lessons without leaving your page. It works on both desktop and mobile.
Yes. Automated reminders and confirmations reduce missed sessions and help students come prepared. This saves you time and ensures consistent student progress.
Yes. Koalendar integrates with Stripe to let you collect payments securely. You can set pricing per lesson, per hour, or per student.
Yes. Koalendar offers a free forever plan that includes unlimited booking pages, calendar sync, and automated reminders. Advanced features like branding, payments, or group scheduling are available in Pro, but the free version is always available.
Music lesson scheduling made simple
From solo tutors to large studios, Koalendar helps you cut admin work and focus on teaching. Start free with scheduling software built for music lessons.
Start free today!
Up to 80% off for educators if you apply before October 31st!