Swim lesson scheduling software to simplify bookings for pools, instructors, and schools
Give swimmers and parents an easy way to book private or group lessons, manage swim camps, and stay on top of every schedule—without endless calls or emails.
Trusted by swim schools, aquatic centers, and freelance instructors who want stress-free scheduling.
Centralized scheduling for swim classes
Say goodbye to double-bookings and last-minute confusion. With one simple swim class scheduling software, you can manage group and private swimming lessons, swim camps, and pool reservations all in one place. Whether you’re running a large swim school or teaching freelance, everything stays organized.
- Prevent double-bookings for instructors, lanes, or pool space
- Manage recurring swim classes and one-off lessons
- Sync with Google, Outlook, or iCloud calendars
- See all swim schedules in one simple dashboard
Boost attendance with reminders
Parents and swimmers won’t forget lessons again. Automated confirmations and reminders handle no-shows for you. Even across time zones, families stay informed, so your pool schedule stays full and reliable.
- Automated SMS and email reminders
- Smart time zone detection for traveling families
- Easy rescheduling reduces cancellations
- Keep swim lessons running smoothly
Let families book lessons anytime
Stop wasting hours on back-and-forth calls. With our swimming lesson booking software, parents and swimmers can reserve their lesson instantly with just a link. Works on any device, at any time.
- 24/7 self-service booking on phone, tablet, or computer
- Custom pages for instructors, group classes, or swim camps
- Instant confirmations reduce confusion
- Perfect for aquatic centers, schools, and private coaches
Smarter preparation for every swim lesson
Collect everything you need before a swimmer gets in the pool. From intake forms and waivers to progress tracking, your swim lessons start organized and end productive. No more paperwork stress at the last minute.
- Custom intake forms capture swimmer needs and goals
- Upload waivers, medical info, or camp sign-up forms
- Share training materials or progress tips
- Automated follow-ups keep families engaged
Testimonials
Swim instructors ❤️ Koalendar
From community pools to private coaches, see how swim schools and instructors use Koalendar to save time and keep every lane full.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything swim schools and instructors need in one simple platform
Built for swim schools, private instructors, aquatic centers, and camps.
- Set up booking links for private lessons, group classes, swim camps, or assessments. Real-time availability ensures smooth scheduling across all lesson types.
- Reduce no-shows with branded reminders and follow-ups so swimmers never miss a lesson again.
- Request file uploads like liability waivers, medical forms, or swimmer evaluations in advance.
- Collect payments for swim lessons, camps, or packages directly through Stripe. No commission taken.
- Add your logo and colors to booking pages so families recognize your swim school instantly.
- Manage lessons across multiple pools or locations, ideal for community centers and franchises.
- Assign instructors, rotate lessons, or use round-robin scheduling to balance swim coaches’ availability.
- Add your booking calendar to your swim school website so families can register without leaving your site.
- Sync with Google, Outlook, or iCloud calendars to avoid conflicts and double-bookings.
- Give families flexibility to manage missed lessons or reschedule within your swim school’s policies.
Booking pages for different swim services
Automated confirmations & reminders
Collect waivers and forms before class
Payments made simple
Custom swim school branding
Multi-location pool support
Team scheduling for instructors
Embed directly on your website
Real-time pool schedule sync
Easy cancellations and rescheduling
Integrations
Sync your swim lesson booking system with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier. Keep lesson scheduling, communication, and payments perfectly in sync.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Swim lesson scheduling software is a digital tool that helps instructors, schools, and pools organize private and group swimming lessons. It includes booking pages, calendar sync, reminders, payment collection, and more. Families and swimmers can book in seconds while instructors avoid double-bookings.
Yes. Koalendar makes it easy to run group swim classes, private lessons, or swim camps. Families can choose the class that fits, receive confirmations instantly, and stay updated with reminders.
Yes. You can embed Koalendar on your swim school, pool, or personal website. Parents and swimmers can book directly without leaving your page, from any device.
Yes. Each swim instructor can set up their own booking page, or administrators can manage all pages for the swim school. Availability is always updated in real time.
Yes. You can set specific availability, sign-up windows, or custom forms for swim camps and seasonal programs. Parents can register their kids easily, and you stay organized without extra admin work.
Yes. Koalendar offers a free plan forever. It includes unlimited booking pages, calendar integrations, and automated reminders. For advanced features like payments, branding, or team scheduling, you can upgrade to Pro anytime.
Swim lesson scheduling software made simple
From private instructors to large aquatic centers, start free with Koalendar’s swim scheduling app to keep lessons, camps, and classes organized without the stress.
Start free today!